What is Microsoft Office 365: What You Need to Know

Who does not know Word, Excel, or PowerPoint, right? Tools that are very common to most of us, both at work or studies and at home. That Office package that we have needed every time we have changed computers. In this article, we explain what is Office 365 is and why it is an indispensable working too.

What is Microsoft Office 365?

Office 365 is the Microsoft suite that allows us to work with the lifelong Office tools and the latest collaboration tools, from any device, anywhere in the world.

O365 is available for companies and individuals, that is, you can use it both at work and for your personal affairs, on your private devices. They also have available a specific modality for the educational sector. You will have to contract the most appropriate modality and plan based on your needs, since the applications, the capacity of the cloud services and the prices, among other things, will vary. We recommend you read this article that we dedicate to the different plans and modalities available.

How O365 Works?

Old school users, those who used CDs to install Office, may wonder how Office 365 works. To get your O365 as a company, you must register on the product page. In the case of private users, they must log in or create a Microsoft account and buy the product in the online store. Thus, you will generate your subscription to Office 365, which means that you can enjoy the suite of tools on all your devices (computer, tablet, or mobile) and always keep them updated. Yes, yes, when a new version of an application comes out, you will have it available in all of them. Either the online or local version.

For companies that do not have an IT department or prefer to outsource the administration services of Office 365, by registering on the portal they can assign delegated management. This means giving a third company permission to manage its O365 assets.

If your company wants to switch to Office 365, it is important to plan the change, since to acquire its applications and services we must choose which plan we want. The different options they offer include different applications and services; in some cases, such as email or cloud storage services, in addition, the capacity that we will need. All this makes it essential that we previously analyze what our needs are. To determine them, we must not only rely on the resources we use today, but also on what our future goals are.

However, one of the advantages of Office 365 is the great leeway that your plans offer. If you choose well, hardly a company will encounter capacity limitations. Precisely, one of the objectives of Microsoft when defining the plans is to simplify the administration of Office for companies, which will no longer have to control the consumption of users. The margins are so wide that running out of space is no longer a concern.

But Office 365 ... what does it include?

Once we are clear about our needs, it is time to choose the most appropriate plan to satisfy them, so we must look at what applications they bring in each case.

In the Company mode, two major profiles are distinguished: plans for small companies and plans for large companies. The difference between profiles is based on the number of users and storage capacity, mainly. In both cases, all plans include online versions of classic Office applications. The difference between plans (both for SMEs and large companies) will be what additional applications and services we want if we need a mail and the desktop versions of the applications.

It should be noted that companies have many more options, beyond the predetermined packs. Microsoft gives it the possibility of adapting and mixing modalities to adjust to the specific needs of the business, which multiplies the possibilities. For those companies that do not dominate the field, it can become a headache, so working with a partner can be a great help. it is essential to previously evaluate what our objectives are and what we want to achieve with O365 in the short and medium-term.

In the case of the Individual mode. The main difference between plans is based on the number of users, the mail, and the local versions. All options also come with the online version of Word, Excel, and PowerPoint.

Benefits: why Office 365?

Office applications are the most powerful work tools on the market. We know this well, as we have been working with them for years. And all the functionalities that still others have not been able to match. With Office 365, you can not only enjoy its capacity. But also take advantage of the cloud: work on any device, anytime, anywhere.

Microsoft's efforts in recent years to adapt to new ways of working have resulted in excellent collaboration. And video conferencing tools, already essential for today's companies.

Another relevant aspect that should be highlighted. That also responds to why Office 365 is the ease of keeping applications updated. A relevant aspect of the IT teams of companies. Automating, keeping applications up-to-date, and avoiding affecting users' daily lives are great achievements that free up precious IT time.

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